How to: Classes, Workshops and Events

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Revision as of 12:02, 12 October 2011 by Digitalman2112 (talk | contribs)
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This page is shiny new, bear with us as we get it polished

Steps to Hold a Class, Workshop, or Event

  • Seek member agreement that this is a good idea.
    • This helps you gauge the interest and attendance
    • This also helps you find members willing to help, including covering you in case you are sick etc. the day off
    • Ideally, this would be brought up for discussion at the Monthly Member Meeting. If not, you can seek input on the discussion mailing list.

  • Thing to determine:
    • Where will this be held?
      • If you want to hold at the lab, realize the space constraint
      • If you want to hold at Cloudspace, you need to ask Dan L. if he will host. Please don't expect this - this is a very cool thing he does for us, but there are limits.
    • Is this a class or a workshop? This is about proper expectation setting for the attendees
      • Class = instructor that is presenting information and agreeing to help all students individually gain the knowledge.
      • Workshop = Group session, someone will demonstrate or show the highlights, everyone working together
    • Is the public invited?
    • Are there materials required?
      • How much will these cost?
      • Do we have to hit a certain quantity for discounts?
      • How much risk is there in ordering these parts before tickets are sold?
    • Do course materials - slides, etc. Already exist for this? If not, who will create them?
    • Will you need a projector?

  • Once you've sought member input on the idea, and thought through the above, contact the group that administers classes at FamiLAB
    • You can use the email alias which goes to this group
    • This group helps with venue location, class setup, ticket revenue, expenses, promotion, ordering materials, etc.

  • Good Promotion (If you agree to hold a class, this will likely all be done for you...) includes:
    • A FamiLAB EventBrite account page for tickets (even if free, tickets are a good idea)
      • Optional Benefits include:
        • RSVP
        • Easy headcount
        • Limits on the number of people
        • Free tickets, "Donation" tickets, or set price tickets
        • Sale of Materials
        • Promotion on the EventBrite site
        • Ability to email attendees with reminder (Bring a Laptop, Here is the gate code, etc.)
    • An entry on the Public Classes and Events page (if it includes the public)
    • A blog entry with featured image that highlights the class or event on the main page of
    • Twitter promotion (typically done by Ian C.)
    • Facebook promotion (just relaunched, Ian C. will start doing if others dont...)
    • Linked In promotion (typically done by Ian C.)
    • Reddit promotion (typically done by Tony M. or Bill R.)
    • Announcement to the FamiLAB Lists
  • Preparing for the event
    • If it is at Cloudspace, remind Dan L. that he needs to be there to let you in!
    • Send attendees any reminders (Bring a Laptop, Here is the gate code, etc.) - EventBrite makes this easy
    • Get the ticket check-in list from EventBrite
    • Group / Label any materials by attendee in advance
    • Get Nametags
    •  ???