How to: Classes, Workshops and Events - Revision history

Rezdis at 00:07, 11 March 2012

2012-03-11T00:07:05Z

← Older revision		Revision as of 00:07, 11 March 2012
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	*** Workshop = Group session, someone will demonstrate or show the highlights, everyone working together		*** Workshop = Group session, someone will demonstrate or show the highlights, everyone working together
	** Is the public invited?		** Is the public invited?
		+	**Are your guests expecting food?
		+	** How many people will have to bring food for it to be enough?
		+	** Who will pay this food?
		+	** Will the lab be cleaned before this event?
		+	** Who is cleaning it?
	** Are there materials required?		** Are there materials required?
	*** How much will these cost?		*** How much will these cost?

Da3v at 15:15, 7 February 2012

2012-02-07T15:15:19Z

← Older revision		Revision as of 15:15, 7 February 2012
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	** Reddit promotion (typically done by Tony M. or Bill R.)		** Reddit promotion (typically done by Tony M. or Bill R.)
	** Announcement to the FamiLAB Lists		** Announcement to the FamiLAB Lists
		+	** Add event to the Florida Creatives [http://floridacreatives.com/node/add/event Calendar]
	** ???		** ???

Tracy: made several updates and a few additions

2012-02-01T14:50:19Z

made several updates and a few additions

← Older revision		Revision as of 14:50, 1 February 2012
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	** This also helps you find members willing to help, including covering you in case you are sick etc. the day off		** This also helps you find members willing to help, including covering you in case you are sick etc. the day off
	** Ideally, this would be brought up for discussion at the Monthly Member Meeting. If not, you can seek input on the discussion mailing list.		** Ideally, this would be brought up for discussion at the Monthly Member Meeting. If not, you can seek input on the discussion mailing list.
−		+	** If you have never taught a class before and need some help formulating a plan, talk to Tracy, Ian, or Tom, who are all experienced teachers, and/or attend the next "How to Teach a Class" class (check the calendar; there's one scheduled for February 28, 2012 and there'll be more after that).

	* Thing to determine:		* Thing to determine:
	** Where will this be held?		** Where will this be held?
−	*** ~~If you want to hold~~ at the lab, ~~realize the space constraint~~	+	*** In the wonderful world of FamiLAB 10x, most classes can and should be held at the lab, but if it would work better somewhere else, that's cool too.
	*** If you want to hold at Cloudspace, you need to ask Dan L. if he will host. Please don't expect this - this is a very cool thing he does for us, but there are limits.		*** If you want to hold at Cloudspace, you need to ask Dan L. if he will host. Please don't expect this - this is a very cool thing he does for us, but there are limits.
	** Is this a class or a workshop? This is about proper expectation setting for the attendees		** Is this a class or a workshop? This is about proper expectation setting for the attendees
Line 40:		Line 40:
	**** Sale of Materials		**** Sale of Materials
	**** Promotion on the EventBrite site		**** Promotion on the EventBrite site
−	**** Ability to email attendees with reminder (~~Bring a Laptop~~, ~~Here is~~ the ~~gate code~~, etc.)	+	**** Ability to email attendees with reminder (what to bring, how to get to the lab, etc.)
	** An entry on the familab.org [http://familab.org/blog/public-classes-events/ Public Classes and Events page] (if it includes the public)		** An entry on the familab.org [http://familab.org/blog/public-classes-events/ Public Classes and Events page] (if it includes the public)
	** An entry on the FamiLAB Google Calendar		** An entry on the FamiLAB Google Calendar
Line 53:		Line 53:

	* Preparing for the event		* Preparing for the event
		+	** Rehearse your presentation and make sure you have everything you need - slides, materials, backup plans (what if the projector explodes 5 minutes before class?) etc.
	** If it is at Cloudspace, remind Dan L. that he needs to be there to let you in!		** If it is at Cloudspace, remind Dan L. that he needs to be there to let you in!
	** Send a reminder email - EventBrite does this automatically, but for certain classes, like the Arduino class, we send a special reminder asking them to bring a laptop, download the IDE, bring the correct hardware, etc.		** Send a reminder email - EventBrite does this automatically, but for certain classes, like the Arduino class, we send a special reminder asking them to bring a laptop, download the IDE, bring the correct hardware, etc.
−	** If it is at the lab, ~~consider going~~ early to clean up, ~~organize, move things~~.	+	** If it is at the lab, please arrive early to make sure everything is the way you want it - clean, organized and laid out for your class.
−	** Send attendees any reminders (~~Bring a Laptop~~, ~~Here is~~ the ~~gate code~~, etc.) - EventBrite makes this easy	+	** Send attendees any reminders (what to bring, directions to the lab, etc.) - EventBrite makes this easy
	** Get the ticket check-in list from EventBrite		** Get the ticket check-in list from EventBrite
	** Group / Label any materials by attendee in advance		** Group / Label any materials by attendee in advance
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	** Give them a nametag		** Give them a nametag
	** Give them their materials		** Give them their materials
−	** If at the lab, ask if they want a quick show & tell (~~and tell them about~~ the bathroom ~~key~~!) - Explain what FamiLAB is, ~~why we exist~~, etc. Read our [http://familab.org/blog/about/ About] page if you need some words :)	+	** If at the lab, ask if they want a quick show & tell (at least point out the bathroom!) - Explain what FamiLAB is, our mission, etc. Read our [http://familab.org/blog/about/ About] page if you need some words :)
	**		**

Digitalman2112 at 11:30, 13 October 2011

2011-10-13T11:30:33Z

← Older revision		Revision as of 11:30, 13 October 2011
Line 54:		Line 54:
	* Preparing for the event		* Preparing for the event
	** If it is at Cloudspace, remind Dan L. that he needs to be there to let you in!		** If it is at Cloudspace, remind Dan L. that he needs to be there to let you in!
		+	** Send a reminder email - EventBrite does this automatically, but for certain classes, like the Arduino class, we send a special reminder asking them to bring a laptop, download the IDE, bring the correct hardware, etc.
	** If it is at the lab, consider going early to clean up, organize, move things.		** If it is at the lab, consider going early to clean up, organize, move things.
	** Send attendees any reminders (Bring a Laptop, Here is the gate code, etc.) - EventBrite makes this easy		** Send attendees any reminders (Bring a Laptop, Here is the gate code, etc.) - EventBrite makes this easy

Digitalman2112 at 12:07, 12 October 2011

2011-10-12T12:07:03Z

← Older revision		Revision as of 12:07, 12 October 2011
Line 41:		Line 41:
	**** Promotion on the EventBrite site		**** Promotion on the EventBrite site
	**** Ability to email attendees with reminder (Bring a Laptop, Here is the gate code, etc.)		**** Ability to email attendees with reminder (Bring a Laptop, Here is the gate code, etc.)
−	** An entry on the familab.org Public Classes and Events page (if it includes the public)	+	** An entry on the familab.org [http://familab.org/blog/public-classes-events/ Public Classes and Events page] (if it includes the public)
		+	** An entry on the FamiLAB Google Calendar
	** A blog entry with featured image that highlights the class or event on the main page of familab.org		** A blog entry with featured image that highlights the class or event on the main page of familab.org
	** Twitter promotion (typically done by Ian C.)		** Twitter promotion (typically done by Ian C.)
Line 48:		Line 49:
	** Reddit promotion (typically done by Tony M. or Bill R.)		** Reddit promotion (typically done by Tony M. or Bill R.)
	** Announcement to the FamiLAB Lists		** Announcement to the FamiLAB Lists
−		+	** ???


	* Preparing for the event		* Preparing for the event
	** If it is at Cloudspace, remind Dan L. that he needs to be there to let you in!		** If it is at Cloudspace, remind Dan L. that he needs to be there to let you in!
		+	** If it is at the lab, consider going early to clean up, organize, move things.
	** Send attendees any reminders (Bring a Laptop, Here is the gate code, etc.) - EventBrite makes this easy		** Send attendees any reminders (Bring a Laptop, Here is the gate code, etc.) - EventBrite makes this easy
	** Get the ticket check-in list from EventBrite		** Get the ticket check-in list from EventBrite
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	** Get Nametags		** Get Nametags
	** ???		** ???
		+
		+	* As attendees show up
		+	** Welcome them. If you have an extra member or two around, get them to help with this while you prep the educational part of the class :)
		+	** Get them checked in
		+	** Give them a nametag
		+	** Give them their materials
		+	** If at the lab, ask if they want a quick show & tell (and tell them about the bathroom key!) - Explain what FamiLAB is, why we exist, etc. Read our [http://familab.org/blog/about/ About] page if you need some words :)
		+	**

Digitalman2112 at 12:02, 12 October 2011

2011-10-12T12:02:56Z

← Older revision		Revision as of 12:02, 12 October 2011
Line 48:		Line 48:
	** Reddit promotion (typically done by Tony M. or Bill R.)		** Reddit promotion (typically done by Tony M. or Bill R.)
	** Announcement to the FamiLAB Lists		** Announcement to the FamiLAB Lists
		+
		+

	* Preparing for the event		* Preparing for the event

Digitalman2112 at 12:02, 12 October 2011

2011-10-12T12:02:41Z

← Older revision		Revision as of 12:02, 12 October 2011
Line 26:		Line 26:


−	* Once you've sought member input on the idea, contact the group that administers classes at FamiLAB	+	* Once you've sought member input on the idea, and thought through the above, contact the group that administers classes at FamiLAB
	** You can use the classes@familab.org email alias which goes to this group		** You can use the classes@familab.org email alias which goes to this group
−	** This group helps with venue location, class setup, ticket revenue, expenses, promotion, etc.	+	** This group helps with venue location, class setup, ticket revenue, expenses, promotion, ordering materials, etc.
−		+


Line 41:		Line 40:
	**** Sale of Materials		**** Sale of Materials
	**** Promotion on the EventBrite site		**** Promotion on the EventBrite site
		+	**** Ability to email attendees with reminder (Bring a Laptop, Here is the gate code, etc.)
	** An entry on the familab.org Public Classes and Events page (if it includes the public)		** An entry on the familab.org Public Classes and Events page (if it includes the public)
	** A blog entry with featured image that highlights the class or event on the main page of familab.org		** A blog entry with featured image that highlights the class or event on the main page of familab.org
Line 48:		Line 48:
	** Reddit promotion (typically done by Tony M. or Bill R.)		** Reddit promotion (typically done by Tony M. or Bill R.)
	** Announcement to the FamiLAB Lists		** Announcement to the FamiLAB Lists
		+
		+	* Preparing for the event
		+	** If it is at Cloudspace, remind Dan L. that he needs to be there to let you in!
		+	** Send attendees any reminders (Bring a Laptop, Here is the gate code, etc.) - EventBrite makes this easy
		+	** Get the ticket check-in list from EventBrite
		+	** Group / Label any materials by attendee in advance
		+	** Get Nametags
		+	** ???

Digitalman2112 at 11:58, 12 October 2011

2011-10-12T11:58:54Z

← Older revision		Revision as of 11:58, 12 October 2011
Line 7:		Line 7:
	** This also helps you find members willing to help, including covering you in case you are sick etc. the day off		** This also helps you find members willing to help, including covering you in case you are sick etc. the day off
	** Ideally, this would be brought up for discussion at the Monthly Member Meeting. If not, you can seek input on the discussion mailing list.		** Ideally, this would be brought up for discussion at the Monthly Member Meeting. If not, you can seek input on the discussion mailing list.
		+

	* Thing to determine:		* Thing to determine:

Digitalman2112 at 11:58, 12 October 2011

2011-10-12T11:58:44Z

← Older revision		Revision as of 11:58, 12 October 2011
Line 7:		Line 7:
	** This also helps you find members willing to help, including covering you in case you are sick etc. the day off		** This also helps you find members willing to help, including covering you in case you are sick etc. the day off
	** Ideally, this would be brought up for discussion at the Monthly Member Meeting. If not, you can seek input on the discussion mailing list.		** Ideally, this would be brought up for discussion at the Monthly Member Meeting. If not, you can seek input on the discussion mailing list.
		+
		+	* Thing to determine:
		+	** Where will this be held?
		+	*** If you want to hold at the lab, realize the space constraint
		+	*** If you want to hold at Cloudspace, you need to ask Dan L. if he will host. Please don't expect this - this is a very cool thing he does for us, but there are limits.
		+	** Is this a class or a workshop? This is about proper expectation setting for the attendees
		+	*** Class = instructor that is presenting information and agreeing to help all students individually gain the knowledge.
		+	*** Workshop = Group session, someone will demonstrate or show the highlights, everyone working together
		+	** Is the public invited?
		+	** Are there materials required?
		+	*** How much will these cost?
		+	*** Do we have to hit a certain quantity for discounts?
		+	*** How much risk is there in ordering these parts before tickets are sold?
		+	** Do course materials - slides, etc. Already exist for this? If not, who will create them?
		+	** Will you need a projector?


Line 12:		Line 27:
	* Once you've sought member input on the idea, contact the group that administers classes at FamiLAB		* Once you've sought member input on the idea, contact the group that administers classes at FamiLAB
	** You can use the classes@familab.org email alias which goes to this group		** You can use the classes@familab.org email alias which goes to this group
−	** This group helps with ~~the~~ class setup, ticket revenue, expenses, promotion, etc.	+	** This group helps with venue location, class setup, ticket revenue, expenses, promotion, etc.


Line 31:		Line 46:
	** Linked In promotion (typically done by Ian C.)		** Linked In promotion (typically done by Ian C.)
	** Reddit promotion (typically done by Tony M. or Bill R.)		** Reddit promotion (typically done by Tony M. or Bill R.)
		+	** Announcement to the FamiLAB Lists

Digitalman2112 at 11:52, 12 October 2011

2011-10-12T11:52:55Z

← Older revision		Revision as of 11:52, 12 October 2011
Line 7:		Line 7:
	** This also helps you find members willing to help, including covering you in case you are sick etc. the day off		** This also helps you find members willing to help, including covering you in case you are sick etc. the day off
	** Ideally, this would be brought up for discussion at the Monthly Member Meeting. If not, you can seek input on the discussion mailing list.		** Ideally, this would be brought up for discussion at the Monthly Member Meeting. If not, you can seek input on the discussion mailing list.
		+
		+

	* Once you've sought member input on the idea, contact the group that administers classes at FamiLAB		* Once you've sought member input on the idea, contact the group that administers classes at FamiLAB
Line 12:		Line 14:
	** This group helps with the class setup, ticket revenue, expenses, promotion, etc.		** This group helps with the class setup, ticket revenue, expenses, promotion, etc.

−	* Good Promotion includes:	+
		+
		+	* Good Promotion (If you agree to hold a class, this will likely all be done for you...) includes:
	** A FamiLAB EventBrite account page for tickets (even if free, tickets are a good idea)		** A FamiLAB EventBrite account page for tickets (even if free, tickets are a good idea)
	*** Optional Benefits include:		*** Optional Benefits include: