How to: Classes, Workshops and Events
From FamiLAB Wiki
(Difference between revisions)
| Line 41: | Line 41: | ||
**** Promotion on the EventBrite site | **** Promotion on the EventBrite site | ||
**** Ability to email attendees with reminder (Bring a Laptop, Here is the gate code, etc.) | **** Ability to email attendees with reminder (Bring a Laptop, Here is the gate code, etc.) | ||
| − | ** An entry on the familab.org Public Classes and Events page (if it includes the public) | + | ** An entry on the familab.org [http://familab.org/blog/public-classes-events/ Public Classes and Events page] (if it includes the public) |
| + | ** An entry on the FamiLAB Google Calendar | ||
** A blog entry with featured image that highlights the class or event on the main page of familab.org | ** A blog entry with featured image that highlights the class or event on the main page of familab.org | ||
** Twitter promotion (typically done by Ian C.) | ** Twitter promotion (typically done by Ian C.) | ||
| Line 48: | Line 49: | ||
** Reddit promotion (typically done by Tony M. or Bill R.) | ** Reddit promotion (typically done by Tony M. or Bill R.) | ||
** Announcement to the FamiLAB Lists | ** Announcement to the FamiLAB Lists | ||
| − | + | ** ??? | |
* Preparing for the event | * Preparing for the event | ||
** If it is at Cloudspace, remind Dan L. that he needs to be there to let you in! | ** If it is at Cloudspace, remind Dan L. that he needs to be there to let you in! | ||
| + | ** If it is at the lab, consider going early to clean up, organize, move things. | ||
** Send attendees any reminders (Bring a Laptop, Here is the gate code, etc.) - EventBrite makes this easy | ** Send attendees any reminders (Bring a Laptop, Here is the gate code, etc.) - EventBrite makes this easy | ||
** Get the ticket check-in list from EventBrite | ** Get the ticket check-in list from EventBrite | ||
| Line 58: | Line 60: | ||
** Get Nametags | ** Get Nametags | ||
** ??? | ** ??? | ||
| + | |||
| + | * As attendees show up | ||
| + | ** Welcome them. If you have an extra member or two around, get them to help with this while you prep the educational part of the class :) | ||
| + | ** Get them checked in | ||
| + | ** Give them a nametag | ||
| + | ** Give them their materials | ||
| + | ** If at the lab, ask if they want a quick show & tell (and tell them about the bathroom key!) - Explain what FamiLAB is, why we exist, etc. Read our [http://familab.org/blog/about/ About] page if you need some words :) | ||
| + | ** | ||
Revision as of 12:07, 12 October 2011
This page is shiny new, bear with us as we get it polished
Steps to Hold a Class, Workshop, or Event
- Seek member agreement that this is a good idea.
- This helps you gauge the interest and attendance
- This also helps you find members willing to help, including covering you in case you are sick etc. the day off
- Ideally, this would be brought up for discussion at the Monthly Member Meeting. If not, you can seek input on the discussion mailing list.
- Thing to determine:
- Where will this be held?
- If you want to hold at the lab, realize the space constraint
- If you want to hold at Cloudspace, you need to ask Dan L. if he will host. Please don't expect this - this is a very cool thing he does for us, but there are limits.
- Is this a class or a workshop? This is about proper expectation setting for the attendees
- Class = instructor that is presenting information and agreeing to help all students individually gain the knowledge.
- Workshop = Group session, someone will demonstrate or show the highlights, everyone working together
- Is the public invited?
- Are there materials required?
- How much will these cost?
- Do we have to hit a certain quantity for discounts?
- How much risk is there in ordering these parts before tickets are sold?
- Do course materials - slides, etc. Already exist for this? If not, who will create them?
- Will you need a projector?
- Where will this be held?
- Once you've sought member input on the idea, and thought through the above, contact the group that administers classes at FamiLAB
- You can use the classes@familab.org email alias which goes to this group
- This group helps with venue location, class setup, ticket revenue, expenses, promotion, ordering materials, etc.
- Good Promotion (If you agree to hold a class, this will likely all be done for you...) includes:
- A FamiLAB EventBrite account page for tickets (even if free, tickets are a good idea)
- Optional Benefits include:
- RSVP
- Easy headcount
- Limits on the number of people
- Free tickets, "Donation" tickets, or set price tickets
- Sale of Materials
- Promotion on the EventBrite site
- Ability to email attendees with reminder (Bring a Laptop, Here is the gate code, etc.)
- Optional Benefits include:
- An entry on the familab.org Public Classes and Events page (if it includes the public)
- An entry on the FamiLAB Google Calendar
- A blog entry with featured image that highlights the class or event on the main page of familab.org
- Twitter promotion (typically done by Ian C.)
- Facebook promotion (just relaunched, Ian C. will start doing if others dont...)
- Linked In promotion (typically done by Ian C.)
- Reddit promotion (typically done by Tony M. or Bill R.)
- Announcement to the FamiLAB Lists
- ???
- A FamiLAB EventBrite account page for tickets (even if free, tickets are a good idea)
- Preparing for the event
- If it is at Cloudspace, remind Dan L. that he needs to be there to let you in!
- If it is at the lab, consider going early to clean up, organize, move things.
- Send attendees any reminders (Bring a Laptop, Here is the gate code, etc.) - EventBrite makes this easy
- Get the ticket check-in list from EventBrite
- Group / Label any materials by attendee in advance
- Get Nametags
- ???
- As attendees show up
- Welcome them. If you have an extra member or two around, get them to help with this while you prep the educational part of the class :)
- Get them checked in
- Give them a nametag
- Give them their materials
- If at the lab, ask if they want a quick show & tell (and tell them about the bathroom key!) - Explain what FamiLAB is, why we exist, etc. Read our About page if you need some words :)
