How to: Classes, Workshops and Events

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** This also helps you find members willing to help, including covering you in case you are sick etc. the day off
 
** This also helps you find members willing to help, including covering you in case you are sick etc. the day off
 
** Ideally, this would be brought up for discussion at the Monthly Member Meeting. If not, you can seek input on the discussion mailing list.
 
** Ideally, this would be brought up for discussion at the Monthly Member Meeting. If not, you can seek input on the discussion mailing list.
 
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** If you have never taught a class before and need some help formulating a plan, talk to Tracy, Ian, or Tom, who are all experienced teachers, and/or attend the next "How to Teach a Class" class (check the calendar; there's one scheduled for February 28, 2012 and there'll be more after that).
  
 
* Thing to determine:
 
* Thing to determine:
 
** Where will this be held?
 
** Where will this be held?
*** If you want to hold at the lab, realize the space constraint
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*** In the wonderful world of FamiLAB 10x, most classes can and should be held at the lab, but if it would work better somewhere else, that's cool too.
 
*** If you want to hold at Cloudspace, you need to ask Dan L. if he will host. Please don't expect this - this is a very cool thing he does for us, but there are limits.
 
*** If you want to hold at Cloudspace, you need to ask Dan L. if he will host. Please don't expect this - this is a very cool thing he does for us, but there are limits.
 
** Is this a class or a workshop? This is about proper expectation setting for the attendees
 
** Is this a class or a workshop? This is about proper expectation setting for the attendees
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*** Workshop = Group session, someone will demonstrate or show the highlights, everyone working together
 
*** Workshop = Group session, someone will demonstrate or show the highlights, everyone working together
 
** Is the public invited?
 
** Is the public invited?
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**Are your guests expecting food?
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** How many people will have to bring food for it to be enough?
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** Who will pay this food?
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** Will the lab be cleaned before this event?
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** Who is cleaning it?
 
** Are there materials required?  
 
** Are there materials required?  
 
*** How much will these cost?  
 
*** How much will these cost?  
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**** Sale of Materials
 
**** Sale of Materials
 
**** Promotion on the EventBrite site
 
**** Promotion on the EventBrite site
**** Ability to email attendees with reminder (Bring a Laptop, Here is the gate code, etc.)
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**** Ability to email attendees with reminder (what to bring, how to get to the lab, etc.)
 
** An entry on the familab.org [http://familab.org/blog/public-classes-events/ Public Classes and Events page] (if it includes the public)
 
** An entry on the familab.org [http://familab.org/blog/public-classes-events/ Public Classes and Events page] (if it includes the public)
 
** An entry on the FamiLAB Google Calendar
 
** An entry on the FamiLAB Google Calendar
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** Reddit promotion (typically done by Tony M. or Bill R.)
 
** Reddit promotion (typically done by Tony M. or Bill R.)
 
** Announcement to the FamiLAB Lists
 
** Announcement to the FamiLAB Lists
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** Add event to the Florida Creatives [http://floridacreatives.com/node/add/event Calendar]
 
** ???
 
** ???
  
  
 
* Preparing for the event
 
* Preparing for the event
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** Rehearse your presentation and make sure you have everything you need - slides, materials, backup plans (what if the projector explodes 5 minutes before class?) etc.
 
** If it is at Cloudspace, remind Dan L. that he needs to be there to let you in!
 
** If it is at Cloudspace, remind Dan L. that he needs to be there to let you in!
 
** Send a reminder email - EventBrite does this automatically, but for certain classes, like the Arduino class, we send a special reminder asking them to bring a laptop, download the IDE, bring the correct hardware, etc.
 
** Send a reminder email - EventBrite does this automatically, but for certain classes, like the Arduino class, we send a special reminder asking them to bring a laptop, download the IDE, bring the correct hardware, etc.
** If it is at the lab, consider going early to clean up, organize, move things.
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** If it is at the lab, please arrive early to make sure everything is the way you want it - clean, organized and laid out for your class.
** Send attendees any reminders (Bring a Laptop, Here is the gate code, etc.) - EventBrite makes this easy
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** Send attendees any reminders (what to bring, directions to the lab, etc.) - EventBrite makes this easy
 
** Get the ticket check-in list from EventBrite
 
** Get the ticket check-in list from EventBrite
 
** Group / Label any materials by attendee in advance
 
** Group / Label any materials by attendee in advance
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** Give them a nametag
 
** Give them a nametag
 
** Give them their materials
 
** Give them their materials
** If at the lab, ask if they want a quick show & tell (and tell them about the bathroom key!) - Explain what FamiLAB is, why we exist, etc. Read our [http://familab.org/blog/about/ About] page if you need some words :)
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** If at the lab, ask if they want a quick show & tell (at least point out the bathroom!) - Explain what FamiLAB is, our mission, etc. Read our [http://familab.org/blog/about/ About] page if you need some words :)
 
**
 
**

Latest revision as of 00:07, 11 March 2012

This page is shiny new, bear with us as we get it polished

Steps to Hold a Class, Workshop, or Event




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