How to: Classes, Workshops and Events
From FamiLAB Wiki
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** This also helps you find members willing to help, including covering you in case you are sick etc. the day off | ** This also helps you find members willing to help, including covering you in case you are sick etc. the day off | ||
** Ideally, this would be brought up for discussion at the Monthly Member Meeting. If not, you can seek input on the discussion mailing list. | ** Ideally, this would be brought up for discussion at the Monthly Member Meeting. If not, you can seek input on the discussion mailing list. | ||
| − | + | ** If you have never taught a class before and need some help formulating a plan, talk to Tracy, Ian, or Tom, who are all experienced teachers, and/or attend the next "How to Teach a Class" class (check the calendar; there's one scheduled for February 28, 2012 and there'll be more after that). | |
* Thing to determine: | * Thing to determine: | ||
** Where will this be held? | ** Where will this be held? | ||
| − | *** | + | *** In the wonderful world of FamiLAB 10x, most classes can and should be held at the lab, but if it would work better somewhere else, that's cool too. |
*** If you want to hold at Cloudspace, you need to ask Dan L. if he will host. Please don't expect this - this is a very cool thing he does for us, but there are limits. | *** If you want to hold at Cloudspace, you need to ask Dan L. if he will host. Please don't expect this - this is a very cool thing he does for us, but there are limits. | ||
** Is this a class or a workshop? This is about proper expectation setting for the attendees | ** Is this a class or a workshop? This is about proper expectation setting for the attendees | ||
| Line 17: | Line 17: | ||
*** Workshop = Group session, someone will demonstrate or show the highlights, everyone working together | *** Workshop = Group session, someone will demonstrate or show the highlights, everyone working together | ||
** Is the public invited? | ** Is the public invited? | ||
| + | **Are your guests expecting food? | ||
| + | ** How many people will have to bring food for it to be enough? | ||
| + | ** Who will pay this food? | ||
| + | ** Will the lab be cleaned before this event? | ||
| + | ** Who is cleaning it? | ||
** Are there materials required? | ** Are there materials required? | ||
*** How much will these cost? | *** How much will these cost? | ||
| Line 40: | Line 45: | ||
**** Sale of Materials | **** Sale of Materials | ||
**** Promotion on the EventBrite site | **** Promotion on the EventBrite site | ||
| − | **** Ability to email attendees with reminder ( | + | **** Ability to email attendees with reminder (what to bring, how to get to the lab, etc.) |
| − | ** An entry on the familab.org Public Classes and Events page (if it includes the public) | + | ** An entry on the familab.org [http://familab.org/blog/public-classes-events/ Public Classes and Events page] (if it includes the public) |
| + | ** An entry on the FamiLAB Google Calendar | ||
** A blog entry with featured image that highlights the class or event on the main page of familab.org | ** A blog entry with featured image that highlights the class or event on the main page of familab.org | ||
** Twitter promotion (typically done by Ian C.) | ** Twitter promotion (typically done by Ian C.) | ||
| Line 48: | Line 54: | ||
** Reddit promotion (typically done by Tony M. or Bill R.) | ** Reddit promotion (typically done by Tony M. or Bill R.) | ||
** Announcement to the FamiLAB Lists | ** Announcement to the FamiLAB Lists | ||
| + | ** Add event to the Florida Creatives [http://floridacreatives.com/node/add/event Calendar] | ||
| + | ** ??? | ||
| + | |||
* Preparing for the event | * Preparing for the event | ||
| + | ** Rehearse your presentation and make sure you have everything you need - slides, materials, backup plans (what if the projector explodes 5 minutes before class?) etc. | ||
** If it is at Cloudspace, remind Dan L. that he needs to be there to let you in! | ** If it is at Cloudspace, remind Dan L. that he needs to be there to let you in! | ||
| − | ** Send attendees any reminders ( | + | ** Send a reminder email - EventBrite does this automatically, but for certain classes, like the Arduino class, we send a special reminder asking them to bring a laptop, download the IDE, bring the correct hardware, etc. |
| + | ** If it is at the lab, please arrive early to make sure everything is the way you want it - clean, organized and laid out for your class. | ||
| + | ** Send attendees any reminders (what to bring, directions to the lab, etc.) - EventBrite makes this easy | ||
** Get the ticket check-in list from EventBrite | ** Get the ticket check-in list from EventBrite | ||
** Group / Label any materials by attendee in advance | ** Group / Label any materials by attendee in advance | ||
** Get Nametags | ** Get Nametags | ||
** ??? | ** ??? | ||
| + | |||
| + | * As attendees show up | ||
| + | ** Welcome them. If you have an extra member or two around, get them to help with this while you prep the educational part of the class :) | ||
| + | ** Get them checked in | ||
| + | ** Give them a nametag | ||
| + | ** Give them their materials | ||
| + | ** If at the lab, ask if they want a quick show & tell (at least point out the bathroom!) - Explain what FamiLAB is, our mission, etc. Read our [http://familab.org/blog/about/ About] page if you need some words :) | ||
| + | ** | ||
Latest revision as of 00:07, 11 March 2012
This page is shiny new, bear with us as we get it polished
Steps to Hold a Class, Workshop, or Event
- Seek member agreement that this is a good idea.
- This helps you gauge the interest and attendance
- This also helps you find members willing to help, including covering you in case you are sick etc. the day off
- Ideally, this would be brought up for discussion at the Monthly Member Meeting. If not, you can seek input on the discussion mailing list.
- If you have never taught a class before and need some help formulating a plan, talk to Tracy, Ian, or Tom, who are all experienced teachers, and/or attend the next "How to Teach a Class" class (check the calendar; there's one scheduled for February 28, 2012 and there'll be more after that).
- Thing to determine:
- Where will this be held?
- In the wonderful world of FamiLAB 10x, most classes can and should be held at the lab, but if it would work better somewhere else, that's cool too.
- If you want to hold at Cloudspace, you need to ask Dan L. if he will host. Please don't expect this - this is a very cool thing he does for us, but there are limits.
- Is this a class or a workshop? This is about proper expectation setting for the attendees
- Class = instructor that is presenting information and agreeing to help all students individually gain the knowledge.
- Workshop = Group session, someone will demonstrate or show the highlights, everyone working together
- Is the public invited?
- Are your guests expecting food?
- How many people will have to bring food for it to be enough?
- Who will pay this food?
- Will the lab be cleaned before this event?
- Who is cleaning it?
- Are there materials required?
- How much will these cost?
- Do we have to hit a certain quantity for discounts?
- How much risk is there in ordering these parts before tickets are sold?
- Do course materials - slides, etc. Already exist for this? If not, who will create them?
- Will you need a projector?
- Where will this be held?
- Once you've sought member input on the idea, and thought through the above, contact the group that administers classes at FamiLAB
- You can use the classes@familab.org email alias which goes to this group
- This group helps with venue location, class setup, ticket revenue, expenses, promotion, ordering materials, etc.
- Good Promotion (If you agree to hold a class, this will likely all be done for you...) includes:
- A FamiLAB EventBrite account page for tickets (even if free, tickets are a good idea)
- Optional Benefits include:
- RSVP
- Easy headcount
- Limits on the number of people
- Free tickets, "Donation" tickets, or set price tickets
- Sale of Materials
- Promotion on the EventBrite site
- Ability to email attendees with reminder (what to bring, how to get to the lab, etc.)
- Optional Benefits include:
- An entry on the familab.org Public Classes and Events page (if it includes the public)
- An entry on the FamiLAB Google Calendar
- A blog entry with featured image that highlights the class or event on the main page of familab.org
- Twitter promotion (typically done by Ian C.)
- Facebook promotion (just relaunched, Ian C. will start doing if others dont...)
- Linked In promotion (typically done by Ian C.)
- Reddit promotion (typically done by Tony M. or Bill R.)
- Announcement to the FamiLAB Lists
- Add event to the Florida Creatives Calendar
- ???
- A FamiLAB EventBrite account page for tickets (even if free, tickets are a good idea)
- Preparing for the event
- Rehearse your presentation and make sure you have everything you need - slides, materials, backup plans (what if the projector explodes 5 minutes before class?) etc.
- If it is at Cloudspace, remind Dan L. that he needs to be there to let you in!
- Send a reminder email - EventBrite does this automatically, but for certain classes, like the Arduino class, we send a special reminder asking them to bring a laptop, download the IDE, bring the correct hardware, etc.
- If it is at the lab, please arrive early to make sure everything is the way you want it - clean, organized and laid out for your class.
- Send attendees any reminders (what to bring, directions to the lab, etc.) - EventBrite makes this easy
- Get the ticket check-in list from EventBrite
- Group / Label any materials by attendee in advance
- Get Nametags
- ???
- As attendees show up
- Welcome them. If you have an extra member or two around, get them to help with this while you prep the educational part of the class :)
- Get them checked in
- Give them a nametag
- Give them their materials
- If at the lab, ask if they want a quick show & tell (at least point out the bathroom!) - Explain what FamiLAB is, our mission, etc. Read our About page if you need some words :)
