How to: Classes, Workshops and Events

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** This also helps you find members willing to help, including covering you in case you are sick etc. the day off
 
** This also helps you find members willing to help, including covering you in case you are sick etc. the day off
 
** Ideally, this would be brought up for discussion at the Monthly Member Meeting. If not, you can seek input on the discussion mailing list.
 
** Ideally, this would be brought up for discussion at the Monthly Member Meeting. If not, you can seek input on the discussion mailing list.
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** If you have never taught a class before and need some help formulating a plan, talk to Tracy, Ian, or Tom, who are all experienced teachers, and/or attend the next "How to Teach a Class" class (check the calendar; there's one scheduled for February 28, 2012 and there'll be more after that).
  
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* Thing to determine:
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** Where will this be held?
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*** In the wonderful world of FamiLAB 10x, most classes can and should be held at the lab, but if it would work better somewhere else, that's cool too.
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*** If you want to hold at Cloudspace, you need to ask Dan L. if he will host. Please don't expect this - this is a very cool thing he does for us, but there are limits.
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** Is this a class or a workshop? This is about proper expectation setting for the attendees
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*** Class = instructor that is presenting information and agreeing to help all students individually gain the knowledge.
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*** Workshop = Group session, someone will demonstrate or show the highlights, everyone working together
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** Is the public invited?
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**Are your guests expecting food?
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** How many people will have to bring food for it to be enough?
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** Who will pay this food?
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** Will the lab be cleaned before this event?
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** Who is cleaning it?
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** Are there materials required?
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*** How much will these cost?
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*** Do we have to hit a certain quantity for discounts?
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*** How much risk is there in ordering these parts before tickets are sold?
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** Do course materials - slides, etc. Already exist for this? If not, who will create them?
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** Will you need a projector?
  
  
* Once you've sought member input on the idea, contact the group that administers classes at FamiLAB
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* Once you've sought member input on the idea, and thought through the above, contact the group that administers classes at FamiLAB
 
** You can use the classes@familab.org email alias which goes to this group
 
** You can use the classes@familab.org email alias which goes to this group
** This group helps with the class setup, ticket revenue, expenses, promotion, etc.
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** This group helps with venue location, class setup, ticket revenue, expenses, promotion, ordering materials, etc.
 
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**** Sale of Materials
 
**** Sale of Materials
 
**** Promotion on the EventBrite site
 
**** Promotion on the EventBrite site
** An entry on the familab.org Public Classes and Events page (if it includes the public)
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**** Ability to email attendees with reminder (what to bring, how to get to the lab, etc.)
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** An entry on the familab.org [http://familab.org/blog/public-classes-events/ Public Classes and Events page] (if it includes the public)
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** An entry on the FamiLAB Google Calendar
 
** A blog entry with featured image that highlights the class or event on the main page of familab.org
 
** A blog entry with featured image that highlights the class or event on the main page of familab.org
 
** Twitter promotion (typically done by Ian C.)
 
** Twitter promotion (typically done by Ian C.)
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** Linked In promotion (typically done by Ian C.)
 
** Linked In promotion (typically done by Ian C.)
 
** Reddit promotion (typically done by Tony M. or Bill R.)
 
** Reddit promotion (typically done by Tony M. or Bill R.)
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** Announcement to the FamiLAB Lists
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** Add event to the Florida Creatives [http://floridacreatives.com/node/add/event Calendar]
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** ???
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* Preparing for the event
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** Rehearse your presentation and make sure you have everything you need - slides, materials, backup plans (what if the projector explodes 5 minutes before class?) etc.
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** If it is at Cloudspace, remind Dan L. that he needs to be there to let you in!
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** Send a reminder email - EventBrite does this automatically, but for certain classes, like the Arduino class, we send a special reminder asking them to bring a laptop, download the IDE, bring the correct hardware, etc.
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** If it is at the lab, please arrive early to make sure everything is the way you want it - clean, organized and laid out for your class.
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** Send attendees any reminders (what to bring, directions to the lab, etc.) - EventBrite makes this easy
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** Get the ticket check-in list from EventBrite
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** Group / Label any materials by attendee in advance
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** Get Nametags
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** ???
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* As attendees show up
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** Welcome them. If you have an extra member or two around, get them to help with this while you prep the educational part of the class :)
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** Get them checked in
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** Give them a nametag
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** Give them their materials
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** If at the lab, ask if they want a quick show & tell (at least point out the bathroom!) - Explain what FamiLAB is, our mission, etc. Read our [http://familab.org/blog/about/ About] page if you need some words :)
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**

Latest revision as of 00:07, 11 March 2012

This page is shiny new, bear with us as we get it polished

Steps to Hold a Class, Workshop, or Event




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